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BBC Radio Scotland Young Jazz Musician 2025, Privacy Notice

Your trust is very important to us. This means the BBC is committed to protecting the privacy and security of your personal data. It is important that you read this notice, so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

Why are we doing this and how can you participate?

BBC Radio Scotland Young Jazz Musician is hosted by the BBC to promote jazz in Scotland. The competition is open to any musicians between the ages of 18 and 27 who have been living in Scotland for at least a year.

Applications are accepted online, and the top applicants are selected to take part in the finals to be held at BBC Scotland’s headquarters at Pacific Quay in Glasgow. All dates for the finals are available on application, and applicants are expected to be available for these dates.

First prize in the competition will include a concert organised in association with the Glasgow Jazz Festival.

The BBC will collect the personal data via an online platform used by the BBC.

The finals will be recorded for radio. If we broadcast your contribution on-air, this may include the programme being available online and/or on demand, and your contribution may be used again in a future broadcast.

We may use your contribution for promotional purposes on the BBC’s social media sites.

For information in relation to how the BBC will process your personal data where you are providing contributions to our programmes, please see our Privacy Notice for Contributors here.

What personal data will the BBC collect?

The BBC will collect and process the following personal data about you:

  • Your full name
  • Your postal address
  • Your age
  • Your email address
  • Your audio recording
  • Your mobile number
  • A brief description about yourself and your interest in jazz music. (Please do not include any sensitive information about yourself or about other people.)

Who is the Data Controller?

The BBC is the “data controller” of your personal data. This means that the BBC decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice by the BBC. As a data controller the BBC has the responsibility to comply, and to demonstrate compliance with, data protection law.

Please note that if you win first prize in the competition that Glasgow Jazz Festival is a separate data controller and we will share your personal data with them. Please refer to their privacy policy for more information concerning how they will process your personal data.

Lawful basis for processing your personal data

The lawful basis on which the BBC processes the personal data is the performance of its public task. The BBC’s role is to act in the public interest and to serve all audiences with content which informs, educates, and entertains.

This is consistent with the BBC’s wider public purposes under its Royal Charter which requires the BBC to, “show the most creative, highest quality and distinctive output and services: the BBC should provide high-quality output in many different genres and across a range of services and platforms which sets the standard in the United Kingdom and internationally.”

We also have a legal obligation to process the personal data of the winners to comply with relevant competition regulations.

Sharing your personal data

The BBC works with our approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of the BBC and not independently of the BBC.

We will share information about the nominees with the judges of the BBC Radio Scotland Young Jazz Musician 2025 competition, to allow the judges to shortlist candidates. This will include the nominee’s name, age, instrument played, and the audio application that the nominees submit.

We will share the winner’s email address with the Glasgow Jazz Festival, for the purpose of arranging the showcase concert.

We may share personal data with a third-party where required or permitted by law.

Retaining your personal data

If your nomination is not shortlisted, your personal data will be deleted on 10 November 2025.

Details of the shortlisted nominations will be kept for no longer than twelve (12) months after the awards ceremony on 9 November 2025.

The winner’s name and contact details will be kept for two (2) years after the ceremony.

If you feature on a broadcast or online content this will be retained and archived by the BBC in accordance with the BBC’s Archiving Policy.

Your data will be stored within the UK and European Economic Area (EEA).

Your rights and more information

You have rights under data protection law:

  • You can requestacopy of the personal data BBC stores about you.
  • You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you.
  • You have the right to ask for the personal data we collect about you to be deleted however there are limitations and exceptions to this right which may entitle the BBC to refuse your request.
  • In certain circumstances, you have the right to restrict the processing of your personal data or to object to the processing of your personal data.
  • You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.

You can contact our, Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the BBC’s Privacy and Cookies Policy at http://www.bbc.co.uk/privacy.

If you have a concern about the way the BBC has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) https://ico.org.uk/.

Updating this privacy notice

We will revise the privacy notice if there are significant changes to how we use your personal data.