Rachael Bland New Podcast Award 2022

***Privacy Notice updated on 6 May 2022 to reflect 1 month extension for round 2 judging***

Your trust is very important to us. This means the BBC is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

Why are we doing this and how can you participate?
The BBC production team will collect your personal data for the purposes of finding the successful entry for the Rachael Bland New Podcast Award 2022.

The BBC will collect your personal data via an online platform used by the BBC. To enter, you will need to submit a 500 word pitch explaining your idea for your podcast. If your idea is shortlisted, we will then ask you to submit an audio file of no more than 3 minutes to give us a taste of the proposed podcast. We will then select the winning entry.

If you are the successful entrant, we will broadcast your contribution and the programme will be available online and/or on demand. Your contribution may be used again in a future broadcast. It will also feature on the BBC’s social media accounts in promotional clips.

What will BBC collect and how will we use it?
The BBC will collect and process the personal data that you have provided to us about yourself. There are two types of personal data: personal data and special category data. Special category data is still personal data, but its processing by the BBC requires the BBC to follow additional compliance steps.

Personal data:
You must be 18 years or older to enter the Rachael Bland New Podcast Award 2022. The BBC will collect and process the following personal data about you:
• Your name
• Your Age
• Your phone number
• Your email address
• Biographical information you might choose to share as part of your podcast idea

If shortlisted, we will also collect and process the sound of your voice. If ultimately successful and you win the Rachael Bland New Podcast Award 2022, we will collect and process your image for promotional use.

It is possible the BBC will also collect and process special category data depending on the content of your creation. This might include for example:

• Racial or ethnic origin
• Religious or philosophical beliefs
• Health information
• Sexual orientation

For information in relation to how the BBC will process your personal data where you are providing contributions to our programmes, please see our Privacy Notice for Contributors here.

Who is the Data Controller?
The BBC is the “data controller” of your personal data. This means that the BBC decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the BBC has the responsibility to comply, and to demonstrate compliance with, data protection law.

Lawful basis for processing your personal data
The lawful basis on which the BBC processes your personal data is the performance of its public task. The lawful basis on which the BBC processes your special category data is substantial public interest. The BBC’s role is to act in the public interest and to serve all audiences with content which informs, educates, and entertains.

This is consistent with the BBC’s wider public purposes under its Royal Charter in which the BBC should “show the most creative, highest quality and distinctive output and services: the BBC should provide high-quality output in many different genres and across a range of services and platforms which sets the standard in the United Kingdom and internationally. Its services should be distinctive from those provided elsewhere and should take creative risks, even if not all succeed, in order to develop fresh approaches and innovative content.”

Sharing your data
The BBC works with our approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of the BBC and not independently of the BBC. We currently use a third-party data storage provider to store your data collected through the uploader form.

The award will be judged by a BBC panel.

We may also share personal data with a third party where required or permitted by law.

Retaining your data
If you are unsuccessful, the BBC will delete your data after a period of two months after the closing date. We will retain the personal information of shortlisted candidates until 20th June 2022. Winners' personal information will be stored for a period of two years for regulatory purposes. The names of the winners will be made public.

If your contribution is used for broadcast, your personal data will be retained and archived in perpetuity.

The personal data collected will be stored in the UK and the EEA.

Your rights and more information
You have rights under data protection law.

You can request a copy of the personal data BBC stores about you.

You have the right to ask for the personal data we collect about you to be deleted however there are limitations and exceptions to this right which may entitle the BBC to refuse your request.

In certain circumstances, you have the right to restrict the processing of your personal data or to object to the processing of your personal data.

You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.

You can contact our, Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the BBC’s Privacy and Cookies Policy at http://www.bbc.co.uk/privacy.

If you have a concern about the way the BBC has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) https://ico.org.uk/.

Updating this privacy notice
We will revise the privacy notice if there are significant changes to how we use your personal data.