Hottest Record of the Year 2018 Vote | Terms and Conditions and Privacy Notice
Privacy Notice
Your trust is very important to us. The BBC is committed to protecting the privacy and security of your personal information.
It is important that you read this notice so that you are aware of how and why we are using such information. This privacy notice describes how we collect and use personal information about you during and after your relationship with us, in accordance with data protection law.
Additional information can be found in the BBC’s Privacy and Cookies Policy. Where there is inconsistency between those documents and this notice, this notice shall prevail.
For online votes where you have signed into your BBC account, it’s up to you how you use our services. And you can manage or delete your BBC account at any time. There’s more info on managing your account here. Because we’re a public service, we will help you make informed decisions about your information, so everyone can get the best out of digital technologies and the BBC. You can find out what we're doing with your information here. You can find out more about cookies here.
What will we collect and how we use it?
The BBC is the data controller of your information that is collected. This means that the BBC decides what your personal data is used for, and the ways in which it is processed.
For online voting, Telescope is the BBC’s data processor and is contracted to the BBC to provide the online voting platform. This means Telescope can only use your personal data within the parameters set by the BBC. Telescope will collect your IP address, which is used to derive geographical location and for vote integrity checking purposes, whether or not you have been required to sign into your BBC account in order to vote. With online votes where you have been required to sign into your BBC account, BBC account information such as BBC iD and age category as well as your voting choice will be collected. This is required in order to provide additional measures in the provision of a robust and reliable vote result to the BBC (this will include counting and capping votes as well as checking for irregularities).
For Twitter voting, IMImobile is the BBC’s data processor and is contracted to the BBC to provide the platform. This means IMImobile can only use your personal data within the parameters set by the BBC. IMImobile will collect your user handle and vote option. This is required in order to provide a robust and reliable vote result to the BBC (this will include counting and capping votes as well as checking for irregularities).
The lawful basis for processing is the legitimate interests of the BBC to deliver valid votes to the BBC’s audience – for both those who take part and for those that consume content based on those results. This yields richer and more engaging content for all of our audiences and is not an unreasonable infringement on the rights and freedoms of the individual BBC audience members.
Retaining your information
The BBC will retain your personal data for a period of 2 years following collection – for internal and external audit purposes consistent with industry standards, unless a longer retention period is required by law. At that point your personal data will be deleted. For more information about how the BBC processes your data please see the BBC’s Privacy Policy, available at http://www.bbc.co.uk/privacy.
Sharing your information
Your personal data will not be shared with any additional third parties outside of the BBC, Telescope and IMImobile without your prior permission, except as required by law.
Your rights and more information
For votes requiring BBC account sign-in: if you need help with managing your account settings and the information we hold, you can find out how to do this here.
If you have any questions about how the BBC handles your personal information, or you wish to find out about your rights, please visit the BBC’s Privacy and Cookies Policy. You will also be able to find out more information about how the BBC processes your information and how you can contact the BBC’s Data Protection Officer.
If you raise a concern with the BBC about the way it has handled your personal information, you are entitled to lodge a complaint with a supervisory authority. In the UK, the supervisory authority is the Information Commissioner’s Office (ICO), which can be contacted at: https://ico.org.uk/concerns/.
Terms and Conditions
1. In order to vote, you must be a UK resident (including Channel Islands and the Isle of Man) and not be a BBC employee, employee of a BBC Group company, an employee of Telescope or close relative of any such employees or connected to the awards or vote directly.
2. Votes can be made online by accessing www.bbc.co.uk/radio1 from 20:00 on Monday 26th November 2018 and must be received no later than 20:00 on Monday 3rd December 2018.
3. Online voting requires you to log into the page with your BBC account at https://www.bbc.com/signin. If you do not have a BBC account, you can register for one for free at https://www.bbc.com/register. If you have any trouble registering or signing in, you can visit the help pages at https://www.bbc.com/signin/help.
4. Twitter voting requires a Twitter account. It is your responsibility to ensure you follow Twitter’s Terms of Use, see https://twitter.com/tos and have read their Privacy Policy at https://www.twitter.com/privacy.
5. The shortlisted vote options for this category were selected by a committee, led by Annie Mac.
6. The votes across the online and Twitter votes will be aggregated to provide an overall final result.
7. The winner receiving the most number of votes will be announced by Annie Mac on BBC Radio 1 between 19:00 and 21:00 on Thursday 6th December 2018.
8. No correspondence relating to the awards or the vote will be entered.
9. The winning track will be BBC Radio 1’s Track Of The Weekend from Friday 7th December to Sunday 9th December 2018. There are no additional prizes or alternatives.
10. There will be no prize for anyone taking part in the vote.
11. The BBC reserves the right to disqualify entries or suspend voting if it has reasonable grounds to suspect that fraudulent voting has occurred or if it considers there has been any attempt to rig the voting. The BBC has the right to substitute an alternative selection method at its absolute discretion. For the purposes of investigating possible voting irregularities when voting on BBC web pages using BBC account the BBC may use cookies, log IP addresses or analyse the information from your BBC account. The BBC will not publish this information or provide it to anyone without permission, except where required for enforcement of these terms. For more information please see: BBC Privacy Policy, how the BBC uses cookies and BBC online Terms of Use.
12. If, for any reason, the online voting system fails, the vote may be suspended or a contingency plan may be actioned.
13. The BBC reserves the right to change, cancel or suspend this vote at any time.
14. The BBC, its sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem with any system, server, provider or otherwise which may result in any vote not being received by the BBC, not properly registered or recorded.
15. Please note that BBC, BBC Group, IMImobile or Telescope employees or anyone who is directly connected in any way with the associated BBC content or the vote is not eligible to vote.
16. The voting accords with the BBC's Code of Conduct for Competitions and Voting, details of which can be found on the BBC's Standards and Guidelines website at http://www.bbc.co.uk/editorialguidelines/guidelines/appendix2
17. Online votes are subject to the BBC Privacy and Cookies Policy found at http://www.bbc.co.uk/usingthebbc/privacy/privacy-policy, more information about BBC Cookies can be found at http://www.bbc.co.uk/usingthebbc/cookies/ and BBC online Terms of Use found at http://bbc.co.uk/usingthebbc/terms/terms-of-use.
18. These Terms and Conditions are governed by the law of England and Wales.
