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100 Years of Scottish Stories - Privacy Notice

This is the Privacy Notice for the BBC Young Reporter Competition 2022

Your trust is very important to us. This means the BBC is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

Why are we doing this and how can you participate?

To coincide with the centenaries of the BBC in 2022 and BBC Scotland in 2023, Radio Scotland wants to look back at the last 100 years of Scotland, through the people that live here today.

We want to hear your family stories. If you would like to be involved you can fill out the online form, detailing your family story. The BBC will collect your personal data via an online platform.

If we broadcast your contribution, this may include the programme being available online and/or on demand, and your contribution may be used again in a future broadcast.

Your contribution may be used for promotional purposes on the BBC’s social media sites.

What personal data will BBC collect and how will we use it?

The BBC will collect and process the personal data that you have provided to us about yourself and your family.

Personal data:

You must be 17 years or older to participate in 100 Years of Scottish Stories. The BBC will collect and process the following personal data about you:

  • Name
  • Nearest town
  • E-Mail address
  • Phone number
  • Biographical information about yourself

We may also capture personal data about your living relatives if this forms part of your story. This could include:

  • Their name
  • Geographical location
  • Biographical information about them

The BBC may also process special category data about you and your living relatives, depending on the content of your submission to us. This might include for example:

  • Racial or ethnic origin
  • Religious or philosophical beliefs
  • Health information
  • Sexual orientation

We ask that if you include details about a living member of your family that you ask their permission first and provide them with this privacy notice.

Who is the Data Controller?

The BBC is the “data controller” of your personal data. This means that the BBC decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice. As the data controller, the BBC has the responsibility to comply, and to demonstrate compliance with, data protection law.

Lawful basis for processing your personal data

The legal basis on which the BBC processes your personal data is the performance of its public task. The BBC’s role is to act in the public interest and to serve all audiences with content which informs, educates, and entertains. This is consistent with the BBC’s wider public purposes under its Royal Charter which includes reflecting, representing, and serving the diverse communities of all of the United Kingdom’s nations and regions.

The BBC processes your special category data (if applicable) on the lawful basis that processing is necessary for reasons of substantial public interest. These reasons are for the purposes of journalism because the BBC’s wider purposes is to produce the most creative, highest quality and distinctive output and services and to reflect, represent and serve the diverse communities of all the UK’s nations and regions.

Sharing your personal data

The BBC works with our approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of the BBC and not independently of the BBC. We currently use a third-party data storage provider to store your data collected through the online platform.

We will not share any personal data with a third party without your prior consent unless required or permissible by law.

Retaining your personal data

The BBC will retain the personal data you submit to us via the online platform until the end of 2023, after which it will be deleted at the start of 2024.

If your contribution is used for broadcast, your personal data will be retained and archived in perpetuity by the BBC.

Your personal data will be stored in the UK and EEA.

Your rights and more information

You have rights under data protection law.

You can requestacopy of the personal data BBC stores about you.

You have the right to ask for the personal data we collect about you to be deleted however there are limitations and exceptions to this right which may entitle the BBC to refuse your request.

In certain circumstances, you have the right to restrict the processing of your personal data or to object to the processing of your personal data.

You have the right to ask that we transfer the personal data to you or to another organisation, in certain circumstances.

You can contact our, Data Protection Officer if you have questions or you wish to find out more details about your rights, please visit the BBC’s Privacy and Cookies Policy at http://www.bbc.co.uk/privacy.

If you have a concern about the way the BBC has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) https://ico.org.uk/.

Updating this privacy notice

We will revise the privacy notice if there are significant changes to how we use your personal data.