Radio 3 Carol Competition 2018: Terms and conditions of entry
Privacy notice
The BBC will use personal details for the purpose of administering the competition and in accordance with the BBC’s Privacy Policy and the Data Protection Act 2018. Information about winners and runners-up will be held for two years, for the purpose of recording your participation and contacting you about it, but otherwise we will destroy the personal information provided when the competition has ended and the prize has been fulfilled. The names of entrants, shortlisted, commended entrants and winners may be made public. The online entry form is hosted and provided by a third party supplier on behalf of the BBC, Monterosa. The BBC will not pass on your personal information to any other third parties without your prior permission. If you would like to amend any of the personal data you have submitted or withdraw your personal data please email 3breakfast@bbc.co.uk. Withdrawal of personal data during the competition process will result in the entry being removed. For more information about the BBC's Privacy Policy, click here.
Terms and Conditions of entry
1. This competition is open to UK residents only (including residents of the Channel Islands and the Isle of Man). Overseas entries will not be considered. Entrants must be aged 16 or over at the closing date (2 November 2018). The competition is open to non-professional composers, and entrants must not have had a professional commission nor have had a composition commercially published or made available for sale on a third party website within the last 5 years up to 2 November 2018. The competition is not open to employees, or the close relatives of employees of the BBC, BBC Group companies, or anyone else connected with the creation or administration of this competition.
2. HOW TO ENTER
Each valid entry can either be sent by post or uploaded online.
TO ENTER ONLINE:
Save the score of your carol as an Adobe PDF, complete the Entry Form online at bbccarolcompetition.monterosa.co.uk and upload both together.
TO ENTER BY POST: Each valid entry must include:
A completed entry form. Entry forms are available to download from Radio 3's website.
AND
Three copies of a notated identical score of your piece: Entrants must use traditional music notation and scores should be presented on single-sided, A4 paper, unbound and in a clear plastic sleeve using as many sheets as necessary.
OR
Three copies of a graphic score with instructions on how to perform the work presented on single-sided, A4 paper, unbound and in a clear plastic sleeve using as many sheets as necessary.
Complete entries must be submitted by standard post only to:
BBC Radio 3 Breakfast Carol Competition, Room 2045, Broadcasting House, London W1A 1AA.
3. Due to the volume of entries for the Competition, there will be no acknowledgement of receipt for entries submitted by post. Entries submitted online will receive an automated acknowledgement. Please note this will be on screen and not in an email.
Any queries about entering the Competition should be emailed to 3Breakfast@bbc.co.uk
4. Entrants should set the text for the competition to be found on the Radio 3 website for SATB choir either “a cappella” or with piano accompaniment. Voice parts can be divisi if required. The duration of the work should be no more than 4 minutes.
5. Only one entry per entrant will be accepted. If an entrant should submit more than one entry, only the first entry registered will be judged and any subsequent entries will be disregarded.
6. Entrants must warrant that their entries are original, entirely their own work and do not infringe copyright or other third party rights. The BBC reserves the right to contact entrants to verify this. Entries must not contain defamatory, obscene, violent or any other material that would deem the entry unsuitable for broadcast by the BBC. The BBC accepts no liability if entrants ignore these rules and entrants agree to fully indemnify the BBC against any claims by any third party arising from any breach of these rules.
7. The deadline for receipt of entries is 23.59 (11.59 pm) on Friday 2 November 2018.
8. The judges will assess each valid entry in relation to the following criteria:
• Compositional idea
• Originality
• Creativity
• Suitability for choir
• Word setting
• Appropriate technical ability
9. Entries will undergo the following judging process:
• All entries will be verified by a member of BBC production staff to ensure that they are compliant with the terms and conditions of this competition. Any invalid entries will be removed from the judging process at this point.
• Each valid entry will be assessed using the criteria set out above by two Lead Producers of the BBC Singers and Radio 3. Each Lead Producer will submit a longlist of up to 20 entries to the final round of shortlisting by the judging panel.
• The final round of shortlisting will involve a panel of at least 5 judges. They will shortlist six entrants by agreement, based on the criteria outlined above. If the judging panel requires any clarification in relation to an entry, the entrant will be contacted at this stage.
10. The BBC's decision in the selection of shortlisted entrants is final. No correspondence will be entered into. Unsuccessful applicants will not be contacted.
11. The shortlisted entrants will then be contacted by the BBC production team by e-mail, telephone or post by 23 November 2018. If, after reasonable attempts to contact a winner, the communication has not been acknowledged, the BBC reserves the right to replace them on the shortlist with another selected entrant.
12. The six shortlisted entries will be performed live by the BBC Singers on Radio 3’s Breakfast programme (subject to technical and operational circumstances) between 8.00 and 9.00am on Wednesday 12 December 2018. Between 12-20 December 2018, recordings of the carols will be played in Breakfast, Essential Classics, Afternoon Concert and In Tune, and across the station. The carols will be available to listen to on the Radio 3 website.
13. The audience will be directed to the Radio 3 website to vote on their favourite carol.
14. Voting will close at 5pm on 20 December 2018, and the winner with the highest number of votes will be announced in the Breakfast programme on 21 December 2018.
15. The shortlisted entrants will be expected to take part in pre and post-competition publicity, if required.
16. The winning entrant will have their carol performed live on the Breakfast programme on 21 December 2018 and a recording played on Radio 3 throughout the Christmas period.
17. The prize is as stated and cannot be deferred or transferred. There will be no cash alternatives.
18. Entrants supplying scores and those who receive commissions from the BBC agree to grant the BBC an exclusive licence to use such entries and commissions in all media for the purposes of the competition including without limitation transmission on radio and streaming on the internet and making copies or new recordings, if required. In connection with BBC's planned usage of the entries and commissions, entrants must ensure that works submitted are original.
19. Entrants must supply full details as required above and comply with all of the terms and conditions of this competition in order to be eligible for the prize. The BBC does not accept responsibility for ineligible, incomplete or fraudulent entries.
20. The BBC reserves the right to cancel this competition at any stage.
21. Entrants are reminded that their participation in BBC competitions (including winning or receiving an award of high commendation) cannot be used in commercial advertising or promotions, to attract external funding, to lobby or campaign, or to attract donations.
22. The BBC does not accept responsibility for any technical failure, malfunction or any other problem with any server, internet access system, programme software, the postal service or otherwise which may result in any entry being lost, late or not properly registered or recorded. Proof of sending is not proof of receipt.
23. Entrants will be deemed to have accepted these rules and to agree to be bound by them when entering this competition. Entries that deviate from the terms and conditions of this competition will be disqualified. Entries are subject to the BBC Privacy Policy and BBC online Terms of Use.
24. The promoter of this competition is the British Broadcasting Corporation and these terms and conditions are governed by the laws of England and Wales.
25. This competition accords with BBC’s Code of Conduct for Competitions and Voting, details of which can be found in the BBC Competitions Policy.
