Terms and Conditions and Privacy Notice for joining the BBC Verify on Tour supported by BBC Academy Live livestream
IMPORTANT NOTES
- Anyone aged 18 or over can self-consent to joining the BBC Verify on Tour supported by BBC Academy Live livestream.
- Anyone aged under 18 must get the consent of their parent or legal guardian.
- Anyone aged under 18 must be have a parent, legal guardian or approved chaperone such as a teacher or youth worker watching with them.
- The BBC reserves the right to refuse entry to events for any reason, at its sole discretion.
About BBC Verify on Tour supported by BBC Academy Live and you:
- You confirm that you are aged 18 or above if watching the livestream on your own.
- You confirm that you are the parent or legal guardian of anyone under 18 that you are providing permission for to join.
- You, and anyone you are providing permission to join, understand what this event is about and what it involves. You have had the opportunity to ask questions about the event and have received satisfactory answers.
- You, and anyone you are providing permission for to join, will not be paid for your / their participation.
Keeping the event safe and fun:
- You can find out about how the BBC takes child safety seriously and can read the BBC’s Safeguarding Policy here: https://www.bbc.com/aboutthebbc/reports/policies/childprotection
Contribution and recording the event:
- You, and anyone you are providing permission for to attend, understand the BBC will be recording the livestreams. You will not appear in the recording as cameras and microphones will be turned off. However, should you post a question in the Q&A this may become visible to other attendees once moderated.
- The BBC will own the intellectual property rights (e.g., copyright) of the recordings.
Privacy Notice for registering and joining the BBC Verify on Tour supported by BBC Academy Live livestream
Your trust is very important to us. This means the BBC is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such information.
Why are we collecting personal information?
The BBC Academy Live team will collect and process your personal information for the purposes of administering the BBC Verify on Tour supported by BBC Academy Live livestreams.
What information are we collecting?
The BBC will collect and process only the personal information you have provided. There are two types of personal information: personal data and special category data. Special category data is still personal data, but its processing by the BBC requires the BBC to put in place additional safeguards.
The personal data we will collect is:
- Your name;
- Your age;
- Your email address;
- Your phone number;
- The name of your organisation;
- Position at the named organisation.
Who is the Data Controller?
The BBC is the “Data Controller” of your personal data. This means that the BBC decides what your personal data is used for, and the ways in which it is processed. For the avoidance of doubt, your personal data will be collected and processed solely for the purposes set out in this privacy notice.
As the Data Controller, the BBC has the responsibility to comply, and to demonstrate compliance with, Data Protection Law.
Microsoft Teams will act as a separate Data Controllers in respect of the personal data processed as part of the services that they provide to you when you create an account with them. The event sessions will be recorded, and it will not be possible to opt out of this functionality.
The way in which they process your data can be found here for Microsoft Teams.
What is the lawful basis for processing?
The legal basis on which the BBC processes personal information is the performance of its public task. The BBC’s role is to act in the public interest and to serve all audiences with content which informs, educates, and entertains.
The BBC processes special category data (if applicable) on the lawful basis that processing is necessary for reasons of substantial public interest. These reasons are for the purposes of journalism, art, and literature. As outlined in the BBC’s Charter, the public purpose of the BBC is to produce the most creative, highest quality and distinctive output and to reflect, represent and serve the diverse communities of all the UK’s nations and regions.
Sharing your information
The BBC works with our approved third-party providers who help us to provide some of our services. These partners only use your personal data on behalf of the BBC and not independently of the BBC.
We will not share your personal data with any other third parties unless required or permissible by the law.
Retention Period
The BBC will retain your registration data provided through our online platform for seventy-five (75) days, after which it will be aggregated for reporting purposes, and any personal data will be deleted.
Event recordings could be chosen to feature on the BBC Academy website and would be kept in perpetuity for archival purposes and to enable others to watch them. Only those that conduct the event will feature on the recordings. If the selected recording contains any comment or question of yours which could include personal data, this will also be kept in perpetuity.
Your data will be stored within the UK and the EEA (European Economic Area).
Your Rights and how to contact us
If you have any questions about the BBC Academy Live project, please contact us at: mailto:academylive@bbc.co.uk
If you have any questions about how the BBC handles personal information, or if you wish to contact the BBC to exercise your rights of access to, and/or rectify, erase, object to or restrict processing of your and / or your child's personal data, please contact us via post or email at mailto:DataProtectionEnquiries@bbc.co.uk.
Should you wish to contact the BBC’s Data Protection Officer, you can do so by post or via email at mailto:dataprotection.officer@bbc.co.uk.
If you wish to raise a complaint with the BBC about the way it has handled your personal information and you are dissatisfied with the BBC’s response, you are entitled to lodge a complaint with a supervisory authority. In the UK, the supervisory authority is the Information Commissioner’s Office (ICO), which can be contacted at: https://ico.org.uk/concerns.
Updating this privacy notice
We will revise the privacy notice if there are significant changes to how we use your personal data.
